BAI’s Online Space Booking System is now open for campus event planners!
BAI’s Online Space Booking System is now open for campus event planners!
BAI’s Online Space Booking System is now open! We encourage you to review our Scheduling Philosophy and Process below and to submit your requests for consideration as soon as possible. Questions? Please contact us at BAIscheduling@brown.edu.
Submit your requests for campus events for Spring 2025 and Fall 2025!
(Note: This link opens our live space booking system and may take a few moments to load.)
Submit your ambitious proposals for The Lindemann Performing Arts Center's Main Hall a minimum of two years in advance!
On the rehearsal levels of The Lindemann, students can reserve four intimate rooms short blocks of time to run lines, practice piano/other instruments, or rehearse in small groups.
Departmental Chairs, Instructors of record, and Administrators are encouraged to use the BAI Venue course space request form to formally request teaching space in The Lindemann Performing Arts Center and the Granoff Center for the Creative Arts.
We encourage you to think big with your creative visions, and we welcome your project proposals and requests for space! We’re lucky to receive numerous space requests each year – far more than can be accommodated. Thank you for your understanding and patience as we work to support the thriving arts community at Brown.
A: At BAI, we solidify the schedule for academic courses and BAI artistic programming first. Beginning mid-Spring semester, we will review requests for the following academic year from applicants in the following order of priority:
In September we will begin reviewing requests from all other campus constituencies.
Within each of these applicant groups, we evaluate requests with the following criteria in mind:
A: As soon as you possibly can! While the online space booking form is open for the full calendar year, BAI only reviews requests on the basis of the timeline noted above. Plan your events in advance and be ready to submit when the form goes live. Please be aware that you may not hear back from us for several months after your request is submitted.
A: The Online Space Booking System is the primary request form and the one you should use for events you hope to execute within the next calendar year. It allows you to request the following spaces:
The Main Hall Proposal Form is only for those with large-scale, ambitious project proposals, planned a minimum of two years in advance and in close collaboration and producorial oversight of BAI. We are currently accepting comprehensive written proposals for the 2026-2027 academic year.
A: Our ability to grant requests is based not only on the requested space being available, but on our having the resources required to fully support your event. In order to give you the best and most successful experience, we look holistically at the schedule and determine whether we have the resources to meet the unique needs of each project.