Public Presentation

Brown Arts Initiative Public Presentation Grants emphasize the inherent contribution of arts events and performances to the cultural landscape. Funded presentations are designed to help bring new artistic work to the public while engaging audiences of varied sizes and compositions. Integrated with arts departments and curriculum, the program benefits members of the Brown community, as well as the general public beyond Brown’s campus.

Applications are considered on a biannual basis from any permanent faculty member (tenure-track, tenured, or lecturer) or professional staff member of Brown University whose assigned responsibilities include promoting ideas through the arts.

Grant recipients who have received three consecutive semesters of funding through this program (previously known as the Creative Arts Council grants) must take a hiatus of one academic year before applying for additional support.

Amount and Duration of Award
Grants of up to $5,000 are awarded for either a one semester or one academic year period of use.

Criteria for Selection
Applications will be reviewed and evaluated by a Grants Committee that includes Brown arts faculty and staff members and an external specialist. Awards will be made based on the following:

  • Intrinsic merit of the work
  • Evidence of innovation and experimentation
  • Integration with BAI philosophy and priorities
  • Provision of a well considered and reasonable budget
  • A feasible time frame for completion

BAI supported programming will be guided, in part, by three-year themes. The theme for 2017-2020 is Arts & Environment. Proposals that support BAI thematic programming or involve interdisciplinary collaborators are encouraged.

Award Conditions
Award funds may be applied to reasonable and necessary costs of events and programs. These expenses may include: artists fees, production costs, marketing expenses and other fees that directly support the program and help to reach the intended audience. Any expenses incurred must adhere to Brown’s contract labor, purchasing and travel guidelines.

Timeline and Procedure for Submitting Proposals
All applicants who plan to submit proposals must begin the application process by meeting with their department managers to review the proposed projects and budgets. This conversation is essential for departmental finances, scheduling and allotment of space.  Please allow adequate time for this initial step. Proposals are submitted electronically via UFunds. Application requirements include:

  • A description of the project for which funds are requested, and a description of the intended audience
  • A list of current and potential funders
  • A project budget (submitted using the provided budget template)
  • A proposed timeline

Application Deadline and Award Notification
The application deadline for the current funding cycle is March 20, 2017, with award notifications made in mid-April 2017. For Fall 2017 semester awards, funds must be expended by December 15, 2017; for FY18 academic year awards, funds musts be used by May 15, 2018. Requests for an extension must be made in writing to the BAI no later than May 1, 2017 or May 1, 2018, respectively, and will be reviewed on an individual basis.

Reporting Requirements
Within 30 days of the conclusion of the award period, grant recipients must complete the required final report form, which asks grant recipients to describe the work accomplished and reflect on both successful outcomes and challenges. In addition, final reports must include photo, video or other documentation for BAI promotional purposes and inclusion in the BAI archive. Provided images must conform to Brown’s Image Use Policy.  

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